New DYMO™ File Software Scanning Technology Designed To Efficiently Scan and File Multiple Documents At OnceStamford, CT, 8/30/2007
DYMO® today introduced DYMO™ File software, a smart new way to file
digitally based on the company’s patent-pending barcode scanning
technology. Unlike other desktop scanning applications that are best for
“one-off” scanning, DYMO™ File software is designed specifically for
scanning multiple documents at once, streamlining the digital filing
process. Ideal for paper-heavy small- to medium-sized businesses, DYMO™
File delivers the many advantages of a digital filing system at an
affordable price using equipment many businesses may already own.
“DYMO™ File software is particularly valuable for real estate,
accounting, financial, legal, and medical offices where managing
contracts, forms and agreements is common,” said Nelson Hsu, DYMO Global
Marketing Director. “It eliminates the often time-consuming and tedious
task of scanning one document at a time. And while there is no shortage
of document management tools for large enterprises, DYMO™ File offers an
affordable system tailored to the needs of small- and medium-sized
businesses.”
To demonstrate the value of DYMO™ File software to the SOHO and SMB
community, DYMO is offering a free trial of DYMO™ File at www.dymo.com;
You may use the software free for up to 30 days to scan up to 500 pages.
According to Hsu, early trials have yielded positive user feedback
DYMO™ File Software: Three Easy Steps
Compatible with most all-in-one or large copiers/scanners with automatic
document feeders, which many SOHOs and SMBs already own, DYMO™ File
software allows users to scan and file many documents at one time in
three simple steps:
-
Choose filing options for your document
Specify
the file name, location and file type (such as PDF, or Microsoft®
Word) using the easy-to-use DYMO™ File interface. A unique barcode is
then automatically created for the document.
-
Print the barcode
Print the barcode on small
self-adhesive labels from a DYMO® LabelWriter® printer for an optimal
user experience. Apply the barcode to the document, or the first page
of a multi-page document. Alternatively, barcodes can be printed on
plain paper to serve as a cover sheet. This process of creating files
and barcodes continues for the entire stack of documents – all from
the user’s desktop.
-
Scan all documents – DYMO™ File
does the rest
Place the stack of barcoded documents in
the scanner’s automatic document feeder and scan all at once. DYMO™
File’s technology reads each barcode and automatically files each
document with the name, file type and in the folder specified by the
user in step one. Because DYMO™ File software performs the filing
function automatically, the user can simply leave the stack to scan
and DYMO™ File does the rest.
Benefits of DYMO™ File
-
Works with equipment many SMBs already own such as scanners,
all-in-one printers and large copiers/scanners that feature automatic
document feeders (ADF)
-
Saves documents as searchable PDFs, Microsoft® Word or Excel files
using OCR powered by ABBYY™ Fine Reader™
-
Quickly finds documents with the DYMO™ File find tool or a user’s
favorite PC search tool, saving time otherwise spent hunting through
office file cabinets
-
Gives convenient access to users’ digital files when they need them,
or allows users to take their digital files with them on a laptop
-
Facilitates document sharing by email or over a network
-
Enhances privacy and security by reducing incidences of sensitive
documents laying in open areas as they await filing
-
Reduces space needed for on-site file cabinet storage
DYMO™ File software supports all-in-one printers, scanners and large
copier/scanners that are equipped with automatic document feeders (ADF).
System requirements include:
-
Supported operating systems: Windows® Vista and XP
-
Minimum RAM: 512 Mb
-
Minimum hard disk space: 215 Mb
-
Scanner must use a TWAIN driver or have “Scan to File” capability
DYMO™
File Office Software
-
Process up to 5,000 pages per month
-
$199 for one user
DYMO™
File Professional Software
-
Unlimited page scanning
-
$399 for one user
DYMO® LabelWriter® 400 Printer
-
Print small, self-adhesive barcode labels directly from DYMO™ File
software
-
Offers optimal user experience
-
$109.99 per unit
DYMO™ File software can be purchased at
www.dymo.com
About DYMO
DYMO is the leading global manufacturer of on-demand labeling products
for home, office and industry. DYMO operates as a strategic business
unit of Newell Rubbermaid within Sanford Brands. Sanford Brands
manufactures and markets writing instruments, art products and office
organization supplies, led by a powerful brand family including: DYMO®,
Sharpie®, Paper Mate®, Parker®, Waterman®, EXPO®, rotring®, Reynolds®,
Berol® and Rolodex®, among others. For more information visit www.dymo.com
